Minutes 2025

Nevada 100 Club Board Meeting Minutes 07/18/2025 @ 2 PM

Meeting was called to order at 2:09 via Google Meets

Present: Rudi Southerland, Kate Warner, Drew Aguilar, and Shelly Yost

Absent: Mo Parga and Jeff Schemenauer

  1. Roll Call: Directors present: Rudi Southerland, Kate Warner, Drew Aguilar. Directors absent: Mo Parga, Jeff Schemenauer. Quorum met.

  2. Approval of Agenda: Director Aguilar motioned to approve agenda. Director Warner seconded motion. Motion carried 3-0

  3. Approval of Prior Meeting Minutes: Director Warner motioned to approve minutes. Director Aguilar seconded motion. Motion carried 3-0.

  4. Acknowledgements: Director Warner would like to acknowledge Director Aguilar and OC Yost for a successful 1st NV 100 print publicity, with a photo following the meeting with Minden Rotary. Director Warner also shared the thank you sent by Vanessa Abbate.

  5. Administrative Report: Director Warner shared she and OC Yost had 3 successful one-on-one meetings with Director Aguilar, Director Parga, and Director Schemenauer. These meetings were very helpful in building an onboarding plan for new directors and outlining the tasks each director will be responsible for.

  6. Treasury Report: Director Aguilar shared that there is no formal report yet, as he and OC Yost are still working on access to the accounts and account reconciliations.

  7. Discussion and possible approval of QuickBooks subscription: Cost of $38 per month to provide professional format for expense and donation tracking as well as budgeting. Director Warner motioned to approve the subscription. Director Southerland seconded motion. Motion carried 3-0.

  8. Discussion and possible approval of Google Workspace Business Starter subscription: Cost of $14.00 per month per user and will provide a working email address for each user, 2TB of storage, and the ability to record virtual meetings. Director Warner motioned to approve subscription of 2 users (Yost & Warner) to start. Director Aguilar seconded motion. Motion carried 3-0.

  9. Discussion regarding critical illness support for first responders: Director Warner stated this donation could benefit to establishing and raising awareness about Nevada 100 Club, with the possibility of lowering the amount donated. Director Southerland opposed the idea, as it would deviate from the mission statement of providing rapid support for surviving families after a LODD or catastrophic injury which may be life altering or career ending. Opening the door to an illness, not caused by one's career as a 1st Responder, could prove to be problematic as there are a lot of serious illnesses out there. Discussion was tabled until the next meeting.

  10. Discussion regarding Additional Assistance Form: on hold until next meeting, due to time limit

  11. Marketing- OC Yost: on hold until next meeting, due to time limit.

  12. Discussion and possible approval to reimburse Director Warner: Director Warner made 2 purchases of marketing materials, for a total of $528.32, with her personal account. Director Southerland motioned to approve reimbursement. Director Aguilar seconded motion. Motion carried 3-0

  13. Discussion and possible approval to move monthly board meetings: Due to time constraints it was proposed the meeting time be moved to 10 AM, day will remain unchanged. Director Southerland motioned to approve move meeting time to 10 AM and attempt a 1-hour time limit. Director Warner seconded motion. Motion carried 3-0

  14. Open Discussion: critical illness topic, included above

  15. Confirm next meeting and possible agenda items: Friday, August 1st @ 10 AM, quarterly in person meeting to be held at 1663 Hwy 395 N., Minden, NV

 Meeting adjourned: 2:56 PM

Submitted by: Shelly Yost, Operations Coordinator

Board Meeting Minutes

06/06/2025 @ 2pm

Meeting was called to order at 2:09 pm via Google Meets

Present: Drew Aguilar, Mo Parga, Rudi Southerland, Kate Warner, Shelly Yost

Absent: None

  1. Roll Call: All directors present. Quorum met.  Jeff Schemenauer present as guest.

  2. Approval of Agenda:  Director Aguilar motioned to approve agenda. Director Parga seconded motion. Motion carried 4-0.

  3. Approval of Prior Meeting Minutes: Director Parga moved to approve minutes. Director Aguilar seconded. Motion carried 4-0.

  4. Appointment of Jeff Schemenauer to the Board: Introduction of Jeff Schemenauer as possible board member.  Chairman Southerland reiterated the confirmation is for a 2 year commitment. Director Aguilar motioned to approve Schemenauer’s appoint to board.  Director Warner seconded motion. Motion carried 4-0

  5. Discussion of possible closure of Nevada State Bank account:  Current balance at $29k. Director Warner and OC Yost to meet with Branch Managers at NSB and GNCU to determine which would be more beneficial to keep as NV100 bank account and make recommendation to board along with list of auto withdrawals for both accounts.  Tabled until next meeting

  6. Discussion was held to approve adding Director Aguilar as a signer and granting Operations Coordinator Yost administrative access to the Greater Nevada Credit Union bank account: Director Parga motioned to approve.  Director Schemenauer seconded the motion. Motion carried 5-0

  7. Discussion and possible approval of the purchase of Marketing Materials: OC Yost presented new marketing designs for banners, business cards, acrylic table signs, 4x4 information cards, and donation boxes.  Director Aguilar motioned to approve purchase not to exceed $2000.  Director Warner seconded motion. Motion carried 5-0

  8. Discussion and possible approval of the purchase of equipment to include a laptop, software and cell phone for Operations Coordinator position: OC Yost stressed that the equipment would belong to NV100 and would be transferred to any future OC’s with all the Board information, eliminating the use of flash drives. Discussion to gain a better understanding of the OOMA phone line cost and functions including sharing the NV100 line before a phone purchase.  Director Aguilar motioned to approve purchase not to exceed $1500. Director Parga seconded motion. Motion carried 5-0

  9. Administrative Report – Director Warner

    a. OC Yost shared new contact list (Directors, annual outreach calendar and NV100 families list created via Google Sheets and explained usage

    b. Policies tabled until next meeting

  10. Treasurer Report – Director Aguilar

a.      NV100’s mailing address with the IRS will be updated to the PO Box when the tax return is filed. He also noted that the next filing would be more complex due to the transfer of the funds from the Parasol Foundation to the new non-profit organization. 

11. Fundraising:

a.      Chairman Southerland made the recommendation to invest ¼ of Vanguard funds more aggressively stock market to relieve some of the fundraising pressure while the Board’s foundational needs are addressed. Director Aguilar will gather options to present at a future meeting and the Vanguard investment advisor will be contacted to make a presentation at a future meeting.  Investment Policy is pending.

b.      Event Calendar – Upcoming speaking event with Minden Rotary meeting on June 19th was filled by Director Aguilar (speaker), Director Schemenauer and OC Yost to attend. 

12. Marketing – OC Yost:  on hold until next meeting, due to a time limit.

13. Open Discussion: 

a.      Director Parga spoke with NV100 family Abbate. Vanessa is needing assistance with upcoming school supplies for son Vincent. Director Aguilar motioned to approve $250 to Abbate and any future NV100 families that need assistance with purchasing school supplies. Director Parga seconded motion. Motion carried 5-0. 

Note: This item was requested via email by Director Parga, tabled until this meeting and accidentally omitted from the agenda. OC Yost to create a policy for limits of additional monetary assistance guidelines for future, on-going NV100 family support.

14. Confirm Next meeting and possible agenda items:  Meeting was moved to Friday, 07/18/2025.  

Agenda items to be included: 

Marketing-logo, brand name, social media, website & domain

license plate, 

“Club” sponsorships 

 

Meeting Adjourned: 3:53pm

Next Meeting: Friday, July 18, 2025 2:00pm, virtual

Submitted by: Shelly Yost, Operations Coordinator

05/02/2025 @ 2pm

Meeting called to order at 2:04 pm at 1663 Hwy 395 N Suite 200 Minden, NV 89423

Present: Drew Aguilar, Mo Parga, Rudi Southerland, Kate Warner

Absent: none

1.      Roll Call: All directors present. Quorum met. Jeff Schemenauer and Shelly Yost present as guests.

2.      Additions to the Agenda & Approval of the Agenda

3.      Introduction of Shelly Yost as possible hire for the position of Operations Coordinator.  She has experience setting up booths at events and spoke about her 15 years as a law enforcement spouse.  Director Warner motioned to hire for 20 hours a week minimum, $35/hr via direct deposit. Director Aguilar seconded, hire as proposed. Motion carried 4-0.

4.      Approval of January 17, 2025 Minutes. Approved.

5.      Chairman Southerland expressed concern to update all bank accounts with current signers. Details of the needs will be presented at the next meeting for each of the three accounts.

a.      Bank Accounts – Chairman Southerland recommended to eliminate second bank account (Nevada State Bank) and operate under one bank account only (Greater Nevada).  Was determined an investigation into everything each bank account is connected to needed to be done before closing any accounts.

b.      Website – Director Warner to contact Carol Leap regarding continued work with the board

c.      Secretary of State – filing needs to be updated.  Director Aguilar to handle.

6.      Discussion was held to approve reimbursement for expenses paid out of pocket by Chairman Southerland during the bank account transitioning to new board President.

Expenses were as follows:

$495 paid to Bliss Purveyors LLC (Carol Leap) for February and March website

$1272 paid to United States Liability Insurance Company for Directors and Officers Insurance through 03/20/2026

Director Aguilar motion to approve reimbursement to Chairman Southerland.  Motion seconded by Director Parga. Motion carried 4-0

7.      Fund Raising – Chairman Southerland

a.      License Plates – Prototype created. Investment would be $5000 and a guaranteed number of sales required. Was decided this idea would not currently be beneficial.  Table as a future possibility for fund raising.

b.      Costco donation of $100.00 was received and a thank you letter was sent out.

8.      Marketing & Admin – Director Warner

a.      New stationary with no officers listed. OC Yost to handle.

b.      Website and social media critical to raise awareness.  Director Warner and OC Yost to provide a marketing plan. Discussion to create a social media post to thank Rich Leap and Wm Middleton for their time on the board.

c.      Events – Elks Club hosted event honoring 1st responders. Directors Warner and Parga attended and spoke about NV100 Club.  Would like to have a full script and a bullet point script for future events to ensure whoever is speaking hits all the key points of information we would like to communicate

d.      Outreach –

i.     Schemenauer would like to assist with events, outreach, & speaking engagements.

ii.     Chairman Southerland – spoke with Mayor Schieve, she suggested NV100 Club present at the Reno City Council Meeting that is broadcasted state wide and accessible via their website and Douglas County Commissioner Board Meetings

iii.     Wildland Fire Expo in SLT on May 24th.  Booth is free.  Director Warner will register NV100 Club to attend

iv.     Items to sell at events: ballcaps, challenge coins (possible as a thank you gift for large donations)

v.     Idea to have a donation box at events (fireman’s boot)

vi.     Idea to work outreach in one region at a time before moving on to a new area to ensure we get as much knowledge and information out as possible. 

9.      Administration

a.      Policies – Adjust AZ100 policies to fit NV100 and have all board and employees’ sign

b.      Board Appointments – Chairman Southerland.  Proposed appointments should be signed for 2 years, only allowable to resign early due to an emergency.  Exit from board should be at end of term only and to be announced 90 days prior to.  Omissions to the bylaws will be address.

c.      Meeting minutes needed stating only the removal of Bill Middleton as Board President and Rich Leap as Director and the appointment of Rudi Southerland as new Board President to send to the bank in order to switch the name on and access to the account.

d.      On and Off Boarding – need checklists for each position in order to ensure a smooth off and on boarding in the event and board position is vacated and replaced.

e.      Credit Cards – need to find statements and locate physical credit cards.

f.       Email etiquette – Chairman Southerland suggests we no longer use reply all unless needed to avoid overload of unnecessary emails.

10.   Proposed calendar for 2025 meeting schedule.  Quarterly meetings will be in person at current location, unless otherwise stated.  Monthly meetings will be virtual.

 

Meeting Adjourned: 3:56 pm

Next Meeting: Friday, June 6, 2025 2:00 pm, virtual

Submitted by: Shelly Yost, Operations Coordinator